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A TU student and parent moving into the dorm

Parents’ Corner

The Parents’ Corner is an information resource for families of current and prospective Thomas University Students. We understand that sending your student to college is a big step for both of you, and we want parents to have access to important information that will make that transition easier.

Whether it’s your first child or your fifth child, the day you drop them off at campus and drive home never gets any easier. However, you and your student chose Thomas University, so you can rest assured that your child will have an exceptional educational experience.

If you have additional questions, need assistance, or further information please contact Student Life at 229-226-1621 ext 1077.

+FERPA. Why you should care

Without a FERPA Student Authorization Form on file with the Registrar’s office, we cannot discuss your student’s grades, finances, attendance or other details of their student record with you, even though you are the parents! This information is protected under FERPA. The FERPA form is available in the student portal, HawkLink, and must be submitted by the student.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

  • The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.
    • A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
    • A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
      If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  • The right to provide written consent before the University discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
    • The University discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
    • A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.
      Upon request, the University also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
    • The University may disclose, without consent, “directory” information such as a student’s name, address, date and place of birth, degrees awarded, major field of study, honors and awards, and dates of attendance.
    • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failure by the University to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education,
400 Maryland Avenue, SW
Washington, DC 20202-5901

Additional Information:
U.S. Department of Education FERPA Website

Please contact the Thomas University Registrar with any questions concerning the release of information under FERPA or to opt-out of having directory information shared. Students with complaints regarding their privacy rights are also encouraged to visit or contact the Registrar by e-mail (registrar@thomasu.edu) or by phone at 229-226-1621, Ext 1022.

+What Parents need to Know

Yes, they will need them! The list of textbooks and any online software required for each class are posted on the TU website before each semester on the Bookstore page. Students may purchase their books through our online bookstore. The convenient access and streamlined purchasing allow students to enjoy personalized shopping carts that build automatically as they select their course materials. Students have the ability to choose from digital, new and used print, and rentals all in one place. Flexible delivery and payment options are available so students are able to get what they need with ease. Students that are registered for courses may charge up to $1,000 in textbooks to their account. Students will be responsible for textbook charges. Charges will decrease the amount of any refunds.

Security

TU has a full-time security officer who patrols all three campuses 7 p.m.-4 a.m. In addition, the Thomasville Police Department has a police substation located on the Magnolia Campus. Students can also contact the Housing Manager, Resident Director or their RA 24/7 in case of an emergency.

Emergency System

Thomas University has an emergency communications system in place to notify all students, faculty and staff in the event of an emergency situation.
  • In the event of an emergency:
    • The emergency system is updated each semester with each student's information from the registrar's office. It's important that a student updates his/her information in Hawklink.
    • An emergency message in the form of a text message, voice message and email will be sent to all cell phone numbers, home phone numbers and email addresses on file with the registrar's office. (Please make sure your student updates this information regularly in Hawklink.)
    • An emergency message will be sent to all computers on the TU network. This message interrupts any work on that computer. The message must be dismissed by the computer user or time out according to its programming.
    • Emergency notifications will be posted on the TU website, Facebook page, Twitter page and Instagram page.
  • Parents are welcome to sign up to be included in TU's emergency messaging system. To do so, please send the following information to marketing@thomasu.edu. Please send a separate email for each parent. You will be contact via email to verify that the information is correct.
    • Parent's name
    • Student's name
    • Parent's cell phone number(s)
    • Parent's email address(es)

Missing Student Notification

A Thomas University residential student is presumed to be "missing" when the student's absence is inconsistent with the student's established patterns of behavior and the deviation cannot be readily explained.
  • Before presuming that a person is missing, reasonable measures should be taken to determine whether or not the person is at their home or campus residence and whether or not anyone familiar with the person has seen or heard from the person recently or is aware of where they may be.
  • Any member of the Thomas University community – including parents, employees or other students – who is concerned that a member of the University community is missing should contact the Office of the Vice President for Student Life (229) 226-1621 ext. 1136 as soon as it is determined that the individual is missing as defined above.
Missing Student Notification Policy Missing Student Notification Form

Student Activities

TU's Student Activities Office holds events on campus for students to enjoy. We encourage students to participate in multiple activities. This is a great way for students to meet others and connect outside of their regular team or classroom.Some of the other events that Student Activities holds include:
  • Welcome Week
  • Thanksgiving Dinner
  • Food Drive
  • Bowling Night
  • Spring Week
  • Graduate Week
TU also has many clubs and organizations in which students can participate. These include:
  • The Art Club is open to any students interested in discussing art, creating art projects and visiting area art museums.
  • Campus Activities Board is a group of student volunteers who plan activities for other students.
  • ENACTUS encourages students to collaborate with academic and business leaders in developing various community service projects.
  • Jazz Ensemble performs at events throughout the area.
  • Night Hawk Review is TU's annual creative arts journal, which highlights the creative work of students, staff, faculty and friends of TU.
  • Pep Band consists of trumpet, trombone, saxophone, percussion, bass (upright or guitar) and other instruments.
  • Psychology Club an organization open to psychology majors and those with a special interest in psychology.
  • TU Book Club meets monthly for a discussion on a selected book.
  • Thomasville Singers is a community chorus with weekly rehearsals on Monday nights in Smith-Bonvillian Hall.
Be sure to follow TU's Student Activities pages on Facebook, Twitter and Instagram to find out more about what's happening.

Disability Services

The Student Disability Support Services Office serves as Thomas University’s entry-point into advocacy for on-campus, online, and distance students with disabilities. We work with faculty and staff to provide academic accommodations for the unique needs of students both in and out of the classroom at Thomas University. By providing support services to students with disabilities, TU offers an opportunity for students to achieve their academic and personal goals.If your student needs to request accommodations, please refer to the process and documents here.

Student Assistance Program

Sometimes students need help dealing with the pressures and problems that come with college life. TU has partnered with Archbold Memorial Hospital to provide the Student Assistance Program (SAP). These services are at no cost, private, and confidential.The SAP provides services such as:Identification, assessment of problems/stressorsConsultation and problem resolution sessionsReferral to appropriate and accessible services and resourcesStudents who need assistance may call 877-327-2724 or contact a TU staff member.

+Important Dates

The 2020-21 FAFSA application is available NOW.  If your student plans to attend college next academic year, please complete this form.  Some aid programs are first come, first serve!  Our school code is 001555.

Parents trying to plan for when their students will be home for the holidays or over the summer can view the Academic Calendar.

+Financial Aid

Here in the Office of Financial Aid & Scholarships, we are here to help evaluate college cost and apply for financial aid programs. Our mission at Thomas University is to make an exceptional TU education affordable with as simple and straightforward as possible process. Over 90% of students receive financial aid at Thomas University. Our staff is devoted to your success and anticipate supporting you with your financial aid application.

For more information on applying for financial aid, completing your financial aid file, accepting aid, types of aid and more, please visit the Financial Aid page.

Contact Us

Office of Financial Aid and Scholarships
Student Service Building D
1501 Millpond Rd.
Thomasville, GA 31792

School Code: 001555

Office Hours

Monday-Friday 9:00 am-5:00 pm

Email: finaid@thomasu.edu
Phone: (229) 584-2460
Fax: 229-584-2400

+Student Accounts

Thomas University’s Student Accounts Office is dedicated to helping students and parents understand their student account.  We can assist with questions about tuition, fees and refunds as well as determining whom to contact to correct errors on your account.  We are here to help!  Additionally, the student’s account information is available 24/7 through HawkLink. 

For information on when tuition is due, how to make a payment, payment plans and more, please visit the Student Accounts page. 

Contact Us

Student Accounts
Student Service Building D
1501 Millpond Rd.
Thomasville, GA 31792

Office Hours

Monday – Friday 9:00 a.m. – 5:00 p.m.

Email: student.accounts@thomasu.edu
Phone: 229-227-6883
Fax: 229-584-5398

+Housing and Meal Plans

Thomas University offers on-campus housing for full-time students.  There are three dormitories at two locations.

Visit our Housing page for more information concerning housing, room layouts, ‘what to pack’ lists.  We encourage parents to bring their student to campus at move-in if possible and our orientation has a special track just for parents.

PLEASE NOTE: On-campus housing is assigned on a first-come, first-serve basis. Students interested in housing should complete the application on the housing page, including the $300 room reservation fee, as soon as possible. Space is limited to the first 134 completed applications.

Dining and Meal Plans

Students residing in the Pinetree Dormitory have a 10-meal plan included in their housing costs (breakfast and dinner Monday through Friday)

Magnolia dormitory residents have a full kitchen in each apartment unit.  However, they too can purchase a meal plan.  Breakfast and dinner is served at the Pinetree dormitory.

Students can dine in the Hawk’s Nest, located on the Forbes campus inside the Campus Center from 8 a.m. – 8 p.m.  Students may purchase a lunch meal plan at the Hawk’s Nest for lunches Monday – Thursday for $448 per semester.

A Sunday Dinner Only Meal Plan is also available. (This is NOT included in the Pinetree Residence Hall housing package.) The cost for this plan is $112 per semester.

For students not living in the Pinetree Residence Hall and TU staff, a meal ticket may be purchased any time at the Hawk’s Nest for use at Pinetree.  The cost of the meal ticket is $7 per meal.

+Orientation

All new students are required to participate in the Thomas University New Student Orientation (NSO) program. 

NSO provides vital information regarding the many important student features one gains as they become a Night Hawk. Some highlighted features are:

  • using the Student Portal (Hawklink) including student account and financial aid information,
  • understanding Canvas, the online learning site that accompany all courses at TU,
  • review of the numerous Library resources available to Night Hawks on campus or as a distance student.
  • orientation to the TU Honor Code and our expectations for academic integrity,
  • academic support services
  • opportunities for student involvement here at TU.

The Campus-based NSO is required for all undergraduate students, new to TU, taking one or more classes on TU’s Thomasville, Georgia, campus and beginning classes in the Fall semester. This includes transfer students. 

The Campus-Based NSO for the 2020-2021 academic year will be held on August 13, 2020. Please complete the registration form to confirm your attendance. (Parents are welcome!)

If you need additional information, or for more details, please feel free to contact the Office of Student Life at: 229-226-1621 ext. 1077.

Thomas University

Education that Engages
...Empowers...
Transforms

1501 Millpond Road
Thomasville, GA 31792
229.226.1621
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