Staff Accountant

Title: Staff Accountant

Department: Business Office

Supervisor: Manager of Budget and Financial Reporting / Controller

Date: October 2025

Function:

The Staff Accountant is responsible for performing general accounting and bookkeeping duties in support of the University’s financial operations. This position helps ensure the accuracy of financial data through proper recording, reconciliation, and reporting of transactions.

Responsibilities:

General Accounting and Bookkeeping

• Record daily financial transactions including journal entries, cash receipts, and disbursements.

• Reconcile bank accounts, credit card accounts, and other balance sheet accounts on a regular basis.

• Maintain detailed and organized financial records and documentation.

• Assist in preparing monthly and quarterly financial statements and related reports.

• Support the accounts payable and accounts receivable functions as needed.

• Prepare deposits and assist with maintaining accurate records of incoming payments.

• Ensure all entries comply with established accounting policies and procedures.

Budget and Reporting Support

• Assist in maintaining departmental budgets and expense tracking.

• Provide basic budget reports and respond to inquiries regarding account balances and expenditures.

• Support the preparation of financial data for management reports and audits.

Compliance and Internal Controls

• Maintain confidentiality of financial information and ensure accuracy of accounting data.

• Follow established internal controls and recommend improvements to enhance efficiency.

• Assist with audit preparation by providing documentation and account reconciliations.

General

• Collaborate with other staff in the Business Office to ensure accurate and timely financial processing.

• Participate in periodic training and cross-departmental projects as assigned.

• Perform other duties as assigned by the Controller or Chief Financial Officer.

Qualifications:

• Associate or bachelor’s degree in Accounting, Finance, or related field preferred.

• Minimum of 1–2 years of bookkeeping or accounting experience required.

• Experience with accounting or bookkeeping software systems.

• Strong attention to detail, organizational, and data entry skills.

• Proficiency in Microsoft Excel and Word.

• Ability to maintain confidentiality and work independently with minimal supervision.

To apply, please complete application at https://apply.appone.com/job/6908fb58514b3e3e26536cbf.

For questions regarding application materials, please contact Anna Benefield, Human Resources Administrator, at abenefield@thomasu.edu.